MIS Points of Differentiation   •  Records Storage   •  Vault Storage

MIS Records Center

MIS’s state-of-the-art Records Center services a wide array of customers ranging from large corporations to smaller family-owned and local businesses.  With more than 20 years of experience, customers put their trust in MIS to provide superior service and standards, along with the most efficient and cost-effective solution for records management.

Offsite records storage and records management services provide customers with the freedom to utilize space efficiencies, gain profitability, and ensure secure, reliable access is available when necessary.

MIS’s archival and day-forward storage solutions, coupled with industry-leading inventory management and Scan-on-Demand retrieval services, become an extension of each customer’s filing / storage rooms and provide a cost-effective partnership for operational growth and success.

MIS Points of Differentiation

• Locally owned and operated
• More than 20 years experience
• Full service records storage center
• One hour electronic delivery
• Same day pickup and delivery
• Access 24 hours a day, 365 days a year
• State-of-the-art secure facility
• Dry sprinkler system

Records Storage ­– Get Secure Off Site Storage For Your Records
Do you have vital records that need safe storage?

• Accounting Records
• Insurance
• Human Resources
• Credit Unions
• Legal files
• Healthcare records
• Or - any other vital records important to your business

Modern Information Systems provides records storage services in a secure yet accessible environment. You can store your records off-site with 24-hour / 7 day access.

Your records can be stored in closed cartons, paper or microfilm or whatever other data media you may have. Our building has secured access and fire protection. We can handle all jobs – large or small. We can provide permanent record/ document retention or work with your requirements regarding retention periods and document destruction. We use state of the art bar coding to log in and track your document location in a secure online database.
MIS can set up retrieval methods to meet your needs – from finding a specific carton to finding a specific piece of paper. Your records can be delivered to authorized personnel via fax or e-mail or hand delivered within the Greater Grand Forks Service Area. Retrieval time frames include 4 hours, same day or next day delivery or pickup.

We can provide records storage as a stand-alone service or in conjunction with our scanning or filming services. Costs are based on volume of records, retrieval needs, storage time and pickup and delivery methods.

We have:

• A secured facility for large or small jobs
• Fire and access protection
• Bar coding for storage location/retrieval
• An online secure database for tracking

We can provide:

• Customized retrieval
• Document retrieval via E-mail, Fax or hand delivery
• 24/7 access to your records
• Storage for a variety of media
• Storage for open or closed cartons
• Permanent retention
• Date based document destruction

Low cost, long term records storage management is available now. Contact us today to talk to one of our storage experts.

Vault Storage – Ensure that your records and data are kept safe
Do you have a secure facility for you backup media & other vital content?
Are your backups kept in a staff member’s purse or left at the office?

Why Is Off-site Vault Storage Critical?
A key step in developing a comprehensive and effective disaster recovery plan is to find an off-site location to store backup media and other vital records.  One can see the potential problems if backups are left on site should disaster strike or go home with a staff member who accidentally leaves it in the car in summer & it gets to 1300. Keeping media on-site typically turns into a cost-prohibitive, time-consuming process and increases unnecessary risks should disaster strike.

MIS Vaulting Services
MIS minimizes risk associated with media storage, vaulting your data in a secure, fire-resistant, temperature controlled environment.  Magnetic tapes, CD’s, DVD’s, Microfilm & other storage media or vital records are protected.

Our Vault Storage Services also include customized media pickup, delivery and rotation schedules designed to meet the needs of your organization. At pickup, the media is assigned unique barcode ID's for tracking and then transported in secure, environmentally-controlled vehicles by Archive Systems data protection specialists. In the event of an organization's data failure, Archive Systems will deliver the vaulted media 24 hours a day, seven days a week, ensuring business continuity.

The Off-Site Vault Storage Solution
Our goal is the elimination of risk to your data. Your data is preserved in our reinforced concrete media vault, which has non-combustible construction, external dry sprinkler system and sophisticated access-control security systems. Access is restricted to MIS personel and monitored 24 hours a day by a command center.

Preserve Strategic Focus
Outsourced data backup storage frees your internal resources and allows you to focus on your business.

Flexible Storage
The vaults can hold a variety of media types, including:

• computer disks, tapes, CDs, and DVDs
• microfilm and microfiche
• audio and video tapes
• x-rays
• blueprints
• films and optical disks
• paper-based vital records